The Project Financial Administrator is responsible for managing the end-to-end lifecycle for client projects across our portfolio of clients within our consulting and learning lines of business. This individual will collaborate with project managers and delivery managers in support of project setup, resource assignments, invoice generation, invoice adjustments, purchase order and statement of work financial tracking, and customer account coordination.   This role ensures timely and accurate billing aligned with contractual terms and internal financial controls, contributing directly to revenue realization and operational efficiency.  In addition, this role is responsible for accurate and timely billing, tracking project costs, and resolving any billing discrepancies.   

Project Administration 

• Serve as the primary point of contact for the creation and administration of projects, project resourcing, project billing and ad hoc support for our consulting lines of business. 

• Serve as a point of contact for communicating with internal cross functional teams, project managers, and external vendors.  

• Maintain accurate and organized financial records, including tracking project expenditures, supplier accounts, and reconciling statements.  

Billing Operations 

• Prepare and issue accurate invoices to clients based on project milestones and contract terms. 

• Provide direction and oversight to billing specialist, ensuring invoices are accurate, timely, and aligned with contractual milestones and internal controls. 

• Review and verify billing data, including project costs, time sheets, and expense reports. 

• Resolve billing discrepancies and respond to client inquiries in a timely manner. 

• Collaborate with project managers and other departments to ensure accurate and timely billing. 

• Maintain and update billing records and client information in the accounting system. 

• Generate and analyze billing reports to identify trends and areas for improvement. 

• Assist with month-end and year-end closing processes. 

Essential Skills 

• Demonstrated ability to translate client contracts and statements of work into the creation of the financial administration of project within a modern, large-scale ERP. 

• Proven knowledge of billing processes and accounting principles, preferably in the professional services and / or consulting industry. 

• Strong understanding of billing processes and accounting principles. 

• Excellent attention to detail and organizational skills. 

• Strong communication and interpersonal skills. 

• Ability to work independently and as part of a team. 

• Extensive experience with large scale project and services-based ERP platforms such as Oracle, SAP, Dynamics 365, NetSuite, or Workday. 

• Critical and analytical thinking 

• Effective problem solving with the demonstrate ability to contribute to process improvements and documentation. 

• Strong communication skills (written and verbal) with a demonstrated ability to adjust communication style to various audiences and personas. 

• Familiarity with PO/SOW structures, revenue recognition methods, and project costing. 

• Associate degree required; Bachelor’s in Finance, Accounting, or related field preferred. 

• 5+ years of experience in billing along with project accounting and / or project finance.